Procurement

Entry: /procurement. Procurement owns sourcing, Agreements, Acquisition Reports, Purchase Orders, Delivery Notes and commercial payments. Start with the correct Group and approved supplier information. Integrated Acquisition work additionally needs authorized Project accountability and Financial funding; supplier, agreement, receiving and payment actions have separate permissions.

Prepare an Agreement

1. Open Suppliers & policies → Suppliers to find the supplier and check its state. An authorized supplier manager can register and approve a supplier when necessary.
2. Open Sourcing & agreements → Agreements and choose Create Agreement. Select Service Contract or E-Tender, the relevant Project type, references, scope and maintenance dates.
3. Open the Agreement and use its composition actions to add the permitted Bill of Materials and cost lines. An E-Tender uses supplier-specific award sections; select the correct section for its scope and costs.
4. Review the Agreement, submit it and have an eligible approver record the decision. Verify the approved state before using approved terms downstream.

Issue a Purchase Order

1. Open Orders & fulfilment → Orders and choose Create Purchase Order.
2. Enter its number, supplier and order date, and select the applicable approved commercial or Acquisition references. For an integrated Acquisition, first verify that its report has completed its required approval and funding checks.
3. Add the permitted Purchase Order lines, choosing the exact approved Agreement cost lines and award section where applicable. Check quantity, currency, treatment and price.
4. Review the Order detail and choose the available Issue Purchase Order action. Confirm the issued state and source chain.

Record a delivery and hand it to Assets

1. Open Receiving and choose Record Delivery Note. Select the supplier and applicable Order, record the document number and received time, and attach the required verified evidence.
2. Enter the received Order lines, quantities and serial numbers. Check the unit identities before saving.
3. Review the Receiving register and Asset procurement package preview. An authorized Asset operator then accepts eligible delivered units through Asset receiving.

Expected result: purchasing and receiving evidence remains traceable to its supplier and commercial source. Receiving does not silently create Assets. Missing evidence, supplier approval, compatible source lines, funding or requester/approver separation can block progression. OPEX Agreements and Orders do not support hardware BOM/receiving flows. Commercial Payments remain distinct from Financial actual-spend posting. These are internal sourcing workflows, not a supplier-facing tender portal.